Changing Trade Name in GST: A Step-by-Step Guide

If you need to change your trade name in your GST registration, it’s crucial to follow the correct procedure to ensure compliance. Here’s a comprehensive guide on how to change the trade name in GST, along with answers to some frequently asked questions.

Introduction to Trade Name Change in GST

In the business world, companies may need to change their trade names due to various reasons such as rebranding, mergers, or acquisitions. When such changes occur, it’s essential to update the trade name in all legal documents and registrations to avoid any legal or operational issues. One such crucial registration is the Goods and Services Tax (GST) registration.

Procedure for Changing Trade Name in GST

1. Prepare Necessary Documents: Before initiating the name change process, ensure you have all the required documents ready. These may include:
   • GST Registration Certificate
   • Proof of business name change (such as a board resolution, partnership deed, or certificate of incorporation)
   • Identity and address proof of the authorized signatory
   • Any other documents as required by the GST authorities
2. Log in to the GST Portal: Visit the GST Portal and log in using your credentials or Apply from our website.
3. Access the Amendment Tab: Navigate to the ‘Services’ tab and select the ‘Amendment of Registration Core Fields’ option.
4. Select the Required Fields: In the ‘Amendment of Registration Core Fields’ section, select the ‘Business Details’ option.
5. Edit Trade Name: You’ll find an option to edit the trade name. Click on it and enter the new trade name.
6. Upload Documents: Upload the necessary documents to support the trade name change request.
7. Submit Application: Review the details entered and submit the application. You may need to e-verify the application using an OTP sent to the registered mobile number and email ID.
8. Wait for Approval: Once the application is submitted, it will be processed by the GST authorities. You can track the status of your application on the GST Portal.
9. Download Updated Certificate: Upon approval, download the updated GST Registration Certificate reflecting the new trade name.
10. Update Business Records: After receiving the updated certificate, ensure to update your business records, including invoices, letterheads, and other legal documents, with the new trade name.

FAQs on Changing Trade Name in GST

1. Is there any fee for changing the trade name in GST?
   • No, there is no specific fee for changing the trade name. However, regular GST charges may apply for filing the amendment application.
2. How long does it take to process the trade name change request?
   • The processing time varies, but it typically takes around 15-20 working days from the date of submission of the application.
3. Can I change the trade name multiple times?
   • Yes, you can change the trade name multiple times if required. However, frequent changes may attract scrutiny from the authorities.
4. Do I need to inform my customers about the trade name change?
   • Yes, it’s advisable to inform your customers about the trade name change to avoid any confusion in business transactions.
5. Will my GSTIN change after changing the trade name?
   • No, your GST Identification Number (GSTIN) will remain the same even after changing the trade name.
6. Do I need to update my bank details after changing the trade name?
   • Yes, it’s essential to update your bank details with the new trade name to ensure smooth financial transactions.
7. Can I change other details along with the trade name?
   • Yes, you can make other amendments to your GST registration along with the trade name change, if required.
8. What if my trade name change application gets rejected?
   • If your application gets rejected, you’ll receive a notification specifying the reasons for rejection. You can rectify the issues and reapply.
9. Do I need to cancel my existing registration before applying for a trade name change?
   • No, there’s no need to cancel your existing registration. You can directly apply for a trade name change using the GST Portal.
10. Is it mandatory to change the trade name in GST after rebranding?
    • Yes, it’s mandatory to update your GST registration with the new trade name to ensure legal compliance.

Conclusion

Changing the trade name in GST is a straightforward process if you follow the prescribed steps and provide the necessary documents. It’s essential to ensure that all legal documents and business records reflect the updated trade name to avoid any complications in the future. If you have any further queries or require assistance, you can reach out to the GST helpdesk or consult with a tax professional.